Black Bear Chalet
Reservation Form
in
Gorgeous Lake Tahoe

Date of application_____________________

Name(s) of Applicant(s)______________________________________________________________________________________________________

Arrival Date:______________(check-in 4:00 p.m.)  Departure Date:_____________(check-out 11:00a.m.)
 
Rate Season Rate per night Mid-week Rate per night (Fill in nights - Questions, see Rates/Policies link) 4 Mid-week nights Rate Weekly Rate
Winter     (12/1 - 4/15) $175 x # nights = _______ $160 x # nights = _______ $600   _______ $950    __________
Spring     (4/16 - 6/14) $160 now $150 x  # nights = _______ $135 now $125 x # nights = _______ $475   _______ $825 now $750 GREAT DEAL    _______ 
Summer  (6/15 - Labor Day) $175 x # nights = _______ $160 x # nights = _______ $500   _______ $950    _______
Fall (After Labor Day - 11/30) $160 now $150  x # nights = _______ $135 now $125  x # nights = _______ $475    _______ $825 now $750 GREAT DEAL     _______
Holiday Rates $225 x # nights = _______ Xmas $350 x # nights______ 

New Years $375 x 7 = $2675
Reservation Deposit of $400 (Due with Reservation Form)
 Rental amount Due___ +10% Transient Occupancy Tax + Cleaning Fee (House & Hot Tub) = $125
 Balance Due__________

Rent due 60 days prior to arrival (90 days prior for holiday bookings).   At that time, the total amount due would be the Rent total, Transient occupancy tax and Cleaning Fee, minus the Reservation Deposit of $400, which has already been paid.  That would total  $______________.    Date rent balance is due________________.  In the case of a reservation that is made two weeks or less before the arrival date, payment must be made by cashier's check, money order, or credit card. The amount paid would be the Rental amount, tax and cleaning fee, but the Reservation Deposit would not be necessary. If a different person is making the payment than the person who filled out the Reservation Form, make sure there is an indicator on the check of house, dates and original person who made the reservation.

The Refundable Security Deposit is secured via a Visa / Mastercard credit card, which is authorized for the security deposit amount of $400, but is not run. In the event that your occupation of the cabin results in damages and/or cleaning costs in excess of the amount of your security deposit, you are liable for additional charges.

Visa / Mastercard #_________________________________________________. The expiration date is __________________.  The mailing address zip code________________________

I have read this and authorize the use of this card  should the home or its contents be damaged, items removed from the home, or excess cleaning needed. _____________________________________

If you are reserving this home in advance, the credit card number is not needed until you call to get the current lockbox code number  where the keys for the house are stored . This should be done 2 weeks prior to your arrival date.

Please make you Reservation deposit check ($400) payable to:
Cheryl Black
Send your check and this completed reservation form to:
Cheryl Black
410 Alisal Court
Danville, CA  94526

E-mail:  cheryl@tahoeskichalet.com
Fax #:  (925) 837-4006  (Please call if the fax machine doesn't respond)

Names of each guest:
________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________

Address of applicant including zip code:
________________________________________________________________________________________________________________________

Home phone:_______________________________ Work phone: _________________________________Cell phone:________________________________________

E-mail address:_______________________________________________________(Print clearly so that I can e-mail your confirmation and information about the house.)

Number of guests____________________________  (maximum of 8)
Please note:  We are now monitoring the number of guests by a neighbor who lives on our street.  If there are more than 8 guests, there will be a charge of $25 per person, per night, or the forfeiture of the entire Security Deposit, whichever is greater. Please initial to indicate that you have read this_________

There is a maximum of 3 cars that can park in this driveway. It is illegal to park on the street and violators will be cited, so make sure that you have no more than the alloted vehicles.
Please initial to indicate that you have read this________

This home is a non-smoking home and animals are not allowed. If evidence of smoking or animals are detected, the entire security deposit will be forfeited.
Please initial to indicate that you have read this________

We ask that you understand that this home is located in an area that gets, at times, large amounts of snow. We contract with a company to make a pathway to the front door and to clear the driveway. However, caution must be exercised by our guests in icy conditions to assure that accidents do not occur. You understand that all usage of the facilities of the unit is entirely at your own risk and you hereby hold harmless and indemnify the owners and their representatives against any nature of claims whatsoever, by you or any members of your party, including but not limited to injuries, illness, loss of personal effects, and you also hold owners harmless against any and all other events or circumstances beyond the control of the owners as well as acts of God in connection with your occupancy of the unit.
Please initial to indicate that you have read this________

In case of emergency, who can we contact?
Name_______________________________________  Phone:________________________

Where did you find us?
www.HeavenlyTahoeRentals.com_____   (If you found our HeavenlyTahoeRentals.com by doing a search, do you remember which search engine, and what did you enter?) _____________________________________________________________       A1vacations.com_____   VRBO.com_____    Choice1.com_____      TahoeCabinRentals.com_____  FindVacationRentals.com_____    Cyberrentals.com_____    Homeaway.com  FindRentals.com _______  Other ____________________

Cancellation:
When we are notified 60 days prior first day of the rental, full refund of the rental amount will be made.  However, when cancellation is given for a shorter period of time, less than 60 days no refund will be made until the cabin is re-rented for an equal or greater period of time. A fee of $75 will be applied against all confirmed reservations that are canceled.A charge of $40 will be charged for any returned check. There are no refunds due to weather or road closures. All cancellations will be confirmed with the renter via phone.  If you have not received a call, please contact us again to make sure we received the cancellation notice. Again, if you are worried about circumstances that will make your trip impossible, please check out trip insurance!

Rental is equipped with the following:  Bed Sizes: 2 Kings, 1 Queen, & 1 full  Sofa Sleeper. Linen: includes sheets, blankets, pillows, towels, washcloths & kitchen towels.  Fully equipped kitchen with utensils, microwave and dishwasher; Fireplace (wood is not provided); 2 Cable TV's, VCR, Stereo, Telephone, Washer and Dryer.  Outside is a deck with table, chairs , propane barbecue, and a hot tub. The table and chairs are removed in the winter.

NOTE: The Black Bear Chalet owner, agents, and private contractors are not responsible for lost, misplaced or stolen articles or items left behind in the rented unit.  We cannot guarantee the working condition of electronic equipment, appliances, and phones, but we do assure that repairs will be made as soon as reasonably possible.  No refunds will be made due to equipment failure.  In the event of cancellation, pre-paid deposit and/or rent are subject to forfeiture.  A fee of $50 will be applied against all confirmed reservations that are canceled.  Refund of the remainder of the advance will be made only if written notice is received 60 days prior to arrival or if accommodations are re-rented.  Holiday cancellations must be made 90 days or more prior to arrival date.  The vacation tenants staying in the above property have read and understand the following terms of this agreement.  The rental will be left in a neat and clean condition upon departure.  The tenants also agree not to make any toll calls or accept any collect calls on the provided telephone.  Tenants are liable for any damage incurred during occupancy.  The deposit will be returned approximately 3 weeks after check out, with any charges for telephone use, damages, or additional cleaning subtracted.  Reservations are not predicated upon weather or snow conditions.

SORRY, pets and smoking are not permitted in our home.  If there are indications of smoking or pets in the house the Security Deposit will be forfeited. If the keys are not returned, the cost of rekeying the lock and a new set (12) of keys will be deducted.  Sign this form and send it along with the reservation deposit.  Remember, the Balance Due amount is required 60 days (90 days in the case of holidays) before arrival.
 

Signed______________________________________________Date____________________________